Bare Oaks Bare Oaks Social Committee
Minutes
December 5, 2009
Members
Present:
Paul - Chair
Stony
Heather
Suzy
Tish
Regrets:
Kim
Dorothy
Dawn
Don

Call to Order and Welcome

Item 1 - Agenda approved as presented
  • Conflict of interest - One declared - Spring Dance Proposal; Paul
Item 2 - Minutes dated October 17th, 2009 approved as written

Item 3.1 - Comedy Night: No report

Item 3.2 - Off Leash Area
  • We have rolls of fencing materials sufficient for total build.  We have the posts also but there are not T Bars.  Exchange in progress.  We will be recruiting a building team for early May 2010.  Rest of required funds will come from one time donation from seasonal visitors and members of BOSC.  Suzy will solicit.
Item 3.3 - Petanque tournament / Hoedown (See all proposals in Item 9 below)
  • Collision for July 17th since FCN Festival rescheduled this coming season to July 14th to July 18th, 2010).  Two proposals discussed:
    • Proposal 1: Move Hoedown to August 7th, 2010
    • Proposal 2: Golf tournament on August 7th and Hoedown August 21st in tandem with Petanque.
  • Paul will approach Don to discuss options.
Item 4 - Marque tent options
  • BOSC must ensure a storage area is used otherwise this initiative may be hindered from further execution.  Accountabilities for ongoing use needs to be taken into consideration.
  • Paul to discuss with Bare Oaks Mgmt that intent of the purchase of event tent is for Bare Oaks usage - not exclusively for BOSC events.
  • Size of marquee discussed.  Smaller ones that allows for build up, should be considered.
  • Some homework needed by BOSC members on costs and options.
  • All to report their findings at the next meeting.
Item 5 - Fund raising and 50/50 draws
  • Concern raised.  Another fund raising event took place with our BOSC led one.  After discussion, it was confirmed that it did not affect ours.  Non issue
  • Note that going forward in place of the 50/50 draw, Stony will continue to hold his raffles and donate 40% to BOSC.
  • Encourage lead to advertise/promote the Stony draw on events so that people come with their cash.
Item 6 - Treasurer's report
  • Monthly holding charge of $4/month being incurred.
  • Heather to find out if it can be waived or consolidated.
Item 7 - Events report
  • Halloween (65 attended) and Dance//Xmas (45 attended): Great participation for both.  Different participants and new people.  Nice to see.
Item 8 - Upcoming events
  • New Year eve - Promoted all over the place but details missing on website.
Item 9 - New Proposals
  • Proposals reviewed:
    • New Year's Eve Dinner/Dance: Dec 31st, 2009 Don & Laura - OK
    • Valentine's Dinner and Dance: Feb 13th, 2010 Paul & Liz - OK
    • Spring Yard Sale: May 23rd, 2010 Kim - OK
      • FCN Festival New Schedule - July 14th thru to July 18th, 2010.
    • Country Hoedown: July 17th, 2010 - To be confirmed
    • Xmas in July: July 24th, 2010 Kim - OK
    • Horse Shoe Tournament: July 31st, 2010 Stony
    • Golf Tournament: August 14th, 2010 Don & Laura - To be confirmed
Item 10 - New Business
  • Previous committee secretary would supply cards and ask Karen to send cards for Hearts & Flowers i.e. get well, sympathy, birth congratulations, etc., on behalf of “YOUR FRIENDS AT BO”.  Karen is in the position to know when cards are appropriate to send - BOSC does not need details, just notification as to when to replenish the supply.  Heather will ask Karen to take this role.
Item 11 - Next meeting: March 6th 2010 at 10:00am

Meeting Adjourned

Call in number available 1-888-373-9124

Notes/Decisions since last meeting
  • Golf Tournament August 7th, 2010
  • Country Hoedown August 21st, 2010

 


This page was last updated on May 13, 2010

Valid HTML 4.01 Transitional