Bare Oaks Bare Oaks Social Committee
AGM Minutes (Open to members)
August 29, 2009
Members
Present:
Stony
Heather - Acting Chair
Kim
Paul
Suzy
Dorothy
Regrets:
Don
Greg
Rainy
Stephane (Ex-Officio)

Item 1 - Welcome and Agenda & Election process review

Meeting Called to Order at 3:30pm.
Agenda reviewed and election process explained

Item 2 - Floor Open for new committee member nominations

Nominations: Dawn, Tish, Mary and Jean
Heather asked if Dawn and Mary accepted the nomination
Dawn accepted, Mary did not
Bios given by Dawn and read by Heather for Tish/Jean.

Item 3 - Election

Voting took place.
Ken & Catherine acted as scruitineers

Item 4 - Dessert Reception

All participated.

Item 5 - Announcement of new committee members

New committee members elected: Dawn and Tish.  Congratulations!
Motion: “To destroy ballots”
Moved by Paul, Seconded by Dorothy Carried

Item 6 - Reports

Heather (Acting Chair) provided a quick year in review of successful events.

Kim reviewed financial report (provided in hard copies to all present)

Suzy reported on Youth/Dog activities. Permanent Off Leash Area approved by Stephane. Construction will start shortly.

Paul reported on proposal process and importance of completing all required information especially help required for items such as prices, paper plates, volunteers, etc...

  Question from member: Is there a limit of deficit for an event?
Response: None applicable at this time

Item 7 - Closing remarks

Heather presented upcoming events including Country and Western September 19, 2009.
Visit Web site for details.

Comments from members:

Bill commented that all trailer owners should be made aware that liability coverage is not always included for golf carts.  Review your policy to ensure you are covered.

Heather provided history of Illumination night - as requested by George.

Paul provided progress report on mini golf and that construction will start this winter.
Volunteers requested.

Motion: “To adjourn AGM meeting.”
Moved By Kim, Seconded by Paul. Carried

Meeting adjourned at 4:33pm

 


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