Minutes of
Ad Hoc Meeting
July 4, 2009
Stephane (Ex-Officio)

Call to Order and Welcome
Meeting Called to Order at 10:00 am.  Quorum was present.

Item 1 - Potluck Dinner July 18, 2009
To cancel the Potluck Dinner Scheduled for July 18, 2009
Motioned By Heather, Seconded by Dorothy. Carried

Item 2 - Proposal Dance July 18, 2009
Proposal submitted to have a dance July 18, 2009.
Motion: “Approve the Dance Proposal.”
Motioned By Dorothy, Seconded by Kim. Carried

Item 3 - Proposal Petanque Tournament July 19, 2009
Proposal submitted to have a Petanque Tournament July 19, 2009.
Motion: “Approve the Petanque Tournament.”
Motioned By Rainy, Seconded by Heather. Carried

Item 4 - Proposal Dessert Reception August 29, 2009
Proposal to be submitted by Heather to have a Dessert Reception at the Outback at BOSC expense as a thank you to the Park members on August 29, 2009
Motion: “Approve the Dessert Reception.”
Motioned By Heather, Seconded by Kim. Carried

Item 5 - Adjourn
Motion: "To meeting be adjourned."
Made by Kim, Seconded by Don. Carried

Ref # Item Person Responsible Outcome
4(a) Dessert Reception at the Outback proposal to be submitted * Heather  
* Items added this meeting.

The following email from Heather was received after this meeting on July 5, 2009:

Hi guys,

Came by to see you on Saturday after I talked to Dave but you had already left.  There is a problem with changing the pot luck from the 18th to the 25th.  I spoke to all members of the committee and we will keep the potluck on July 18th - What we are going to do for Christmas in July is the parade in the afternoon, then we will have dinner either at the front (Dave may do Christmas theme dinner) or people may choose to just have dinner on their own and then we will have a potluck dessert and eggnog with the gift exchange and prizes at the outback.

I just want Kim to review the changes in the poster and then will send it to Paul.

Rainy, you can simply minute consensus of committee to retain the July 18 potluck and change the Christmas in July get together to a potluck dessert at the outback the evening of July 25.

See you on Friday.


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